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Records and Information Management (RIM)

 

The Federal Housing and Finance Agency (FHFA) believes in public trust through records integrity, and has taken steps to adequately and properly document the organization, functions, policies, decisions, procedures and essential transactions of the agency.

 

Records Are

The National Archives and Records Administration defines “records” as: all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them.

 

Maintaining appropriate records is a responsibility of every employee. 

Consequently, we require mandatory records and information management training for every government employee to ensure everyone understands his or her responsibilities and the procedures for appropriately keeping and disposing of records.  FHFA has also instituted an awareness campaign with promotional posters and information to infuse this message into our culture.

Created in July 2008, the FHFA follows all legal requirements for the management of federal records.  FHFA has implemented guidance provided by the National Archives and Records Administration (NARA) that provides a starting point for self-assessment.  For example, FHFA has designated a records officer; established a network of designated records management liaisons; issued a records management policy; and disseminated policies and procedures to ensure records are protected appropriately.  

The objective of FHFA’s records management program is to assist employees to develop an efficient records program in their business units that will decrease duplication, increase productivity, improve customer services while reducing paperwork burdens, and assure the proper preservation of records having enduring value.

 

FHFA Records Officer

Susan.Sallaway@fhfa.gov | Records Officer/Senior Records and Information Management Specialist

 

RIM Laws, Statutes and Policies


Records Management Policy (1/15)
National Archives and Records Administration (NARA)

 

Records Schedules


FHFA Comprehensive Records Schedule

General Records Schedules

 

RIM At-A-Glance


What is a Record?
What is a Records Schedule?
RM Responsibilities for Every FHFA Employee
How to Write for the Record 
 

RIM and NARA Publications


Records Management Guidance for Senior Officials
Records Management Responsibilities
Records Management Exit Procedures
Documenting Your Public Service, NARA 2016
 

RIM Quick Reference


Records Decision Tree
RIM Glossary 
 

Records Management Forms


Form 077: Index of Records
Form 068: Disposal of Temporary Records
Form 044: Records and Information Management Exit Clearance
Form 048: Inventory Form - Paper Records

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