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Privacy Act of 1974; System of Records - Notice of the Establishment of New Systems of Records

Open Date:
Open for comment 6/8/2011
All comments are due by 7/8/2011
Privacy Act System of Records Notice
Supervision and Regulation; Federal Home Loan Banks; Notices; Data; Regulation; Policies, Program & Research
FHLBanks; Other
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​Stacy Easter, Privacy Act Officer, privacy@fhfa.gov or (202) 414–3762, or David A. Lee, Senior Agency Official for Privacy, privacy@fhfa.gov or (202) 414–3804 (not toll free numbers), Federal Housing Finance Agency, 1700 G Street, NW., Washington DC 20552.  If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services. Additionally, the TDD 1-(800) number referenced in Rulemaking documents attached to this page is obsolete and the 7-1-1 number should be used.

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SUMMARY: In accordance with the requirements of the Privacy Act of 1974, as amended (Privacy Act), the Federal Housing Finance Agency (FHFA) gives notice of the proposed establishment of seven new Privacy Act systems of records, the adoption of a government-wide Privacy Act system of records, the removal of four existing Privacy Act systems of records, and notice of twenty-one government-wide Privacy Act systems of records previously adopted by FHFA.

The proposed new systems are: "Mail, Contact, Telephone, and Other Lists" (FHFA–7); "Federal Home Loan Bank Directors" (FHFA–8); "Administrative Grievance Records" (FHFA–9); "Employee Benefits Records" (FHFA–10); "Transit Subsidy Program Records" (FHFA–11); "Parking Program Records" (FHFA–12); and "Freedom of Information Act and Privacy Act Records" (FHFA–13). Two of the proposed new systems, (FHFA–8) and (FHFA–9), will replace systems of records issued by one of FHFA’s predecessor agencies, the Federal Housing Finance Board (FHFB) titled "FHFB–4 Federal Home Loan Bank Appointive Director Certification Forms" and "FHFB–3 Administrative Grievance Files."

The new adopted system of records, "Personal Identity Verification Identity Management System" (GSA/GOVT–7), will replace systems of records issued by FHFA’s predecessor agencies FHFB and the Office of Federal Housing Enterprise Oversight (OFHEO), titled "FHFB–8 Personal Identify Verification Management System" and "OFHEO–03 Employee Identification Card System."

Notice is given that FHFA previously adopted the following government-wide systems of records: EEOC/GOVT–1 Equal Employment Opportunity in the Federal Government Complaint and Appeals Records; DOL/GOVT–1 Office of Worker’s Compensation Programs, Federal Employees’ Compensation Act File; DOL/GOVT–2 Job Corps Student Records; DOT/ALL–8 Employee Transportation Facilitation; GSA/GOVT–2 Employment Under Commercial Activities Contracts; EPA/GOVT–2—Federal Docket Management System (FDMS); GSA/GOVT–3 Travel Charge Card Program; GSA/GOVT–4 Contracted Travel Services Program; GSA/GOVT–6 GSA SmartPay Purchase Charge Card Program; GSA/GOVT–8 Excluded Parties List System (EPLS); MSPB/GOVT-1 Appeal and Case Records; OGE/GOVT–1 Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records; OGE/GOVT–2 Confidential Statements of Employment and Financial Interests; OPM/GOVT–1 General Personnel Records; OPM/GOVT–2 Employee Performance File System Records; OPM/GOVT–3 Records of Adverse Actions; OPM/GOVT–5 Recruiting, Examining and Placement Records; OPM/GOVT–6 Personnel Research and Test Validation Records; OPM/GOVT–7 Applicant—Race, Sex, National Origin and Disability Status Records; OPM/GOVT–9 File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints; OPM/GOVT–10 Employee Medical File System Records; and OSC/GOVT–1 OSC Complaint Litigation and Political Activity Files. Two of the proposed new systems, (FHFA–11) and (FHFA–12), will replace the system of records previously adopted by FHFA titled "DOT/ALL–8 Employee Transportation Facilitation" as these two new systems more accurately reflect the systems of records that FHFA maintains.

Upon the effective date of this notice, the replaced FHFB systems, "FHFB–3" published at 60 FR 46120 (September 5, 1995) and further amended, "FHFB–4" published at 64 FR 14919 (March 29, 1999) and further amended, and "FHFB–8" published at 71 FR 61052 on October 17, 2006; and the replaced OFHEO system "OFHEO–3" published at 63 FR 9007 on February 23, 1998, will be removed.

DATES: The addition of these new systems of records will become effective July 18, 2011 without further notice unless comments necessitate otherwise. FHFA will publish a new notice if in order to review comments the effective date is delayed or if changes are made based on comments received. To be assured of consideration, comments must be received on or before July 8, 2011.​

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Privacy Act Notice

This notice is provided pursuant to the Privacy Act of 1974 (Privacy Act), as amended, 5 U.S.C. 552a. The collection of information is to process and/or respond to your complaint, appeal, inquiry, request for information, to review and post comments on proposed rules/regulations, to review feedback received on FHFA proposed or implemented initiatives, and to compile a list of potential vendors and contractors. The records are used in accordance with Systems of Records Notices (SORN), FHFA-3 Correspondence Tracking System, FHFA-20 Telecommunications System, and FHFA-22 Online Forms. You can view these SORNs by clicking here and here and here . Although providing this information is voluntary, failure to provide the requested information may result in your complaint, appeal, inquiry, request, comment, or feedback not being processed and may make it more difficult for FHFA to respond to you.

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